Furniture currently available through Property Control. Contact Debbie Slattery.
Property Control Procedures
(Revision of Management Procedure 401)
The campus Property Control office in the Physical Facilities Department is
assigned the task of administering the Property Control System (PCS) and
ensuring that the campus abides by all state and Research Foundation
requirements.
The State University of New York Property Control System was developed by SUNY-Central Administration to provide uniformity in property accountability throughout the SUNY system, and to be in conformity with regulations as required by the State University Construction Fund (SUCF), the Division of Budget (DOB), the SUNY Research Foundation, and the Office of the State Controller (OSC).
Property Control Forms
To document transfer/disposal of equipment fill out an interactive form.
Dollar thresholds are used to determine whether an asset is reportable, and the responsibilities a department has regarding its assets.
1) Dollar thresholds: According to the State University Construction Fund (SUCF) and Research Foundation guidelines, all assets valued at or above specific dollar amounts are required to have an asset control number assigned and a barcode property tag attached. This aids in the tracking of the asset while in service, including the annual inventory and with its surplus/scrap removal.
A. State-owned assets (including Auxiliary Services)
-
All assets valued at $5,000 and above.
B. Research Foundation
-
All assets valued at $5000.00 and above.
C. Binghamton University Foundation
-
All assets valued at $500.00 and above.
Dollar thresholds are used to determine whether an asset is tagged by the Property Control Office or at the Department level. All equipment purchased with state funds is required to have an ownership tag identifying the equipment as Property of Binghamton University. Ownership tags to be placed by the department on equipment under the dollar threshold are available from the Property Control office. An inventory of this equipment may be kept at the department level.
2) Department Responsibilities: The department/research personnel are responsible for the stewardship of all equipment purchased by (or on behalf of) the department/research project. The campus Property Control office in the Physical Facilities Department is assigned the task of administering the Property Control System (PCS) and ensuring that the campus abides by all state and Research Foundation requirements.
This system of property management allows departments to better monitor the use and movement of equipment purchased by their respective offices. It also provides the campus with a tool to ensure that State and Research Foundation-owned equipment is tracked properly, and disposed of when its service life is over.
If you have any questions or concerns, please contact the Property Control office directly at x2971.
